Group Registration of Unpublished Photographs: Tutorial (2018)


This application may be used to register a
group of no more than 750 unpublished photographs. There are strict eligibility requirements
that must be met in order to register a Group of Unpublished Photographs. Before completing the application, you will
be asked to confirm that you understand and meet all of these requirements. To complete your submission you must submit
a digital copy of each photograph. In addition, you must prepare and submit a
list containing the title and file name for each photograph in the group. The Copyright Office has developed a template
that you may use. We strongly encourage you to prepare this
list before completing the application. To submit an application for a group of unpublished
photographs, first log in to your eCO account. Click “Register a Group of Photographs”
under the “Copyright Registration” heading on the left side of the
Home page. After reviewing the information on the Registration
Process Overview screen, click “Start Registration” to begin. Next, click the “Type of Group” dropdown. If your photographs have not been published,
select the option for “Unpublished Photographs” and carefully review the eligibility requirements. If your photographs meet all of these requirements,
check the box confirming that you have read and understood these requirements. If any of the photographs do not meet these
requirements, you should remove those photographs from the group before continuing the application
process. In particular, if any of your photographs
have been published, you may be able to use the option for “Published Photographs”
to register those images. The Office has prepared a separate tutorial
for registering published photographs, which is available on our website. If all of your photographs are unpublished,
and if they satisfy all of the eligibility requirements for this registration option,
click “Continue” at the top of the screen to proceed with the application. As mentioned earlier, you will be required
to prepare and submit a list containing the title and file name for each photograph in
the group. The Copyright Office has developed a template
that you may use. Before you proceed with the application, we
strongly encourage you to prepare this list. To access the template go to the webpage shown
on your screen. At the top of the template, enter the case
number that has been assigned to your application in the space marked “Insert Case Number
Here.” You will find this number at the top of each
screen in the online application. The Copyright Office template has two columns
for you to complete: the title of photograph column and the file name of photograph column. These columns must be completed for each photograph
you include in the group registration. The title and file name of each photograph
may be the same. The file name listed in the third column of
the template should match the file name for the corresponding photograph that you submit
to the Copyright Office. When you add a title to the “Title of Photograph”
column, that title will automatically be copied in the fourth column followed by a comma. This information will be used during the application
process. To change the information in the fourth column,
change the text in the corresponding entry in the “Title of Photograph” column. Save a copy of the list in XLS or PDF format. The file name for your list should include
the case number assigned to this application and the name you plan to use to identify the
entire group of photographs. For example, if you created these photographs
for a particular client, you may want to include the client’s name in the title of this group. When you save a copy of the list, include
both the name of the group and the case number in the file name for your
list, as shown in the examples on your screen. Once you have saved a copy of your title list,
return to the “Titles” screen in the electronic registration system. On the Titles screen, click “New” to provide
a title for the entire group of photographs being registered. In the space provided, enter a descriptive
title for the group. For example, if the author created the photographs
at a particular place or event, you may want to include the name of that place or event
in the title of the group. As mentioned earlier, the title for the entire
group of photographs should be included in the file name for your title list. In the space provided, enter the year in which
the photographs were created. If the photographs were created over a period
of two or more years, provide the year of creation for the most recent photograph you
wish to register. In the “Number of Photographs in Group”
drop down list select a number between 1 and 750 to identify the total number of photographs
that will be included in this group. After providing the required information,
click “Save.” As previously mentioned, you must prepare
and upload a list containing the title and file name for each photograph in the group. In addition, you are strongly encouraged to
enter the title of each photograph in the application itself. If you do so, the titles will be included
in your certificate of registration and in the online public record. Please note that if you do not enter the titles
in the application, they will not appear on the certificate or the online public record
for your registration. To enter titles in the application, click
“New.” A “Photograph Titles” space will appear. If you are using the Copyright Office’s
template, highlight the text in the far right column, which contains the photograph titles
followed by commas. Copy the contents of this column and paste
this information into the “Photograph Titles” field. If you are using a title list you prepared
for yourself, instead of using the Copyright Office’s template, you may copy and paste
the title information from your list. Be sure that each title is separated by a
comma. Alternatively, you may enter the title for
each photograph individually, separating them with commas. Please note: you may provide up to 1,995 characters
in the “Photograph Title” space. If you enter more than 1,995 characters the
system will generate a warning message noting that you exceeded this limit. If you see this warning message, delete some
of the titles that you entered in the “Photograph Title” space. In the drop down list for number of photographs entered on the screen, select a number between 1 and 750 to identify the total number of titles that you entered on this screen. Click “save.” If your entry contains 1995 characters or
less, your entry will be accepted and you will be automatically returned to the “Titles”
screen. If you need to add titles for more photographs,
click “New” and repeat the previous step. Once you have entered titles for all of the
photographs in the group, click “Continue.” Complete the spaces provided to identify the
author of the photographs in the group. If you took all the photographs you may click
“Add Me” to enter your information. If you are completing the application on behalf
of the author, enter the author’s name in the spaces provided. If the photographs were created by or on behalf
of a company or organization, that entity should be named as the author and you should
answer “yes” to the question “Is this author’s contribution a work made for hire?” After entering the required information, click
“Continue.” The “claimant” is the author of the photographs,
or the person or organization that owns the copyright in all of the photographs in the
group. If you are the claimant, click “Add Me”
to give your name and address. If you are completing the application on behalf
of the claimant, click “New” to enter the information. If the claimant is not the author of the photographs,
you must provide a transfer statement to explain how the claimant obtained ownership of the
copyright in these photographs. Click “Save” to return to the previous
screen. When all claimants have been identified, click
“Continue.” On the Rights and Permissions screen, you
may identify the person who should be contacted regarding copyright management information
or permission to use the photographs in this group. Any information you enter here will appear
in the Office’s online catalog and may be viewed by visitors to the Office’s website. Do not complete the Rights and Permissions
screen unless you want this contact information to be included in the Office’s online record. On the Correspondent screen, give information
for the individual the Copyright Office should contact to answer questions that may arise
during the examination of your claim. On the Mail Certificate screen, enter the
address where the registration certificate should be mailed. Special Handling is an expedited service that
requires a significant surcharge fee. It is granted only if a registration is needed
on an expedited basis for pending or prospective litigation, customs matters, or contract or
publishing deadlines. Do not complete this screen unless you qualify
for and intend to pay for expedited service. The application must be certified by the author,
copyright claimant, or owner of exclusive rights, or by an authorized agent of one of
these parties. Check the box to confirm that you are authorized
to certify the application, and enter your name as the “certifying individual.” As previously mentioned, you must prepare
and upload a list containing the title of each photograph in the group. In the space provided, enter the file name
for this list. As a reminder, the file name for the list
must include the title of the group and the Case Number that has been assigned to your
claim. The title of the group refers to the “title
of work being registered” that you entered on the titles screen. You will find the case number on the top of
each screen in the application. Click “Continue” to review the information
provided in the application. Carefully review the information you entered
before proceeding further. Use the links in the navigation bar to go
back and make corrections if needed. Click “Add to Cart” to pay the fee and
submit your application. After payment is confirmed, you will receive
an email confirming the receipt of your application and payment. To complete the submission process, you must
upload an electronic copy of each photograph in this group. You also must upload the list containing the
title and file name for each photograph in the group. Click “Continue” to proceed. The photographs must be submitted in one of
the following formats: JPEG, GIF, or TIFF. The numbered list must be submitted in an
XLS or PDF format. To upload files:
Click the green “Select a File for Upload” button. A new window will open, allowing you to select
one or more files from your computer. Select files to be uploaded and click “Open.” To facilitate the examination of your claim,
we strongly encourage you to create and upload a single compressed file containing all of
the photographs being registered. If you upload each photograph as a separate
file, there may be significant delays in the examination of your claim. The files you selected will be displayed with
the corresponding application. Click the blue “Start Upload” button to
upload your files. A progress bar next to each file will allow you to watch the upload process. As the upload is completed for each file, “Successfully uploaded” will be added in front of the file name. Do not leave this screen or close the application before upload is complete for all files as this will stop the upload process. Click the “Complete Your Submission” button
to confirm that all files for this application have been uploaded. You will receive an email from the Copyright
Office confirming receipt of your files. Alternatively, you may save your photographs
onto a disc, a flash drive, or other storage device, and
then mail that device to the Copyright Office. Please note that there will be a significant
delay in the examination of your claim if you submit a physical copy of your photographs
instead of uploading them to the electronic registration system. To send a physical copy of your photographs:
Click “Create Shipping Slip” on the bottom of the screen. After an attachment link is added, click it
to open and print the shipping slip. Attach the shipping slip to the physical device
that contains a copy of each photograph in the group before mailing it to the address
printed on the bottom of the shipping slip. This completes all steps for submitting your
application for a Group of Unpublished Photographs.

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